Hiring Announcement

The Police Department is seeking a highly organized, detail-oriented, and professional individual to serve as a Police Records Clerk / Administrative Assistant. This position performs a variety of administrative, clerical, and records management functions in support of police operations and serves as a critical point of contact for department records and public information requests. 

Essential Duties and Responsibilities:

• Maintain, process, file, and manage police department records in accordance with applicable laws, regulations, and retention schedules. 
• Process and respond to Open Public Records Act (OPRA) requests and criminal justice records requests. 
• Prepare and process Discovery Requests for the Municipal Prosecutor, Courts, Attorneys, and authorized parties. 
• Enter, review, and maintain crime and incident data, including NIBRS reporting requirements. 
• Assist with purchasing and procurement functions using the MSI purchasing platform, including: 
  • Processing requisitions 
  • Preparing purchase orders
  • Processing payment requests 
  • Tracking purchases and invoices 
• Provide administrative support to command staff and department personnel. 
• Answer telephones, assist visitors, and provide customer service to the public. 
• Maintain confidential and sensitive information with the highest degree of discretion and professionalism. 
• Perform general clerical duties including data entry, correspondence preparation, document management, and record retention. 

Qualifications:

• High school diploma or equivalent required; associate degree preferred. 
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. 
• Experience with municipal government records management preferred. 
• Knowledge of OPRA procedures and requirements. 
• Experience processing Discovery Requests preferred. 
• Working knowledge of NIBRS reporting requirements preferred. 
• Experience utilizing the MSI purchasing platform and municipal purchasing procedures is strongly preferred. 
• Excellent written and verbal communication skills. 
• Strong organizational skills and attention to detail. 
• Ability to multitask and meet deadlines in a fast-paced environment. 
• Ability to maintain strict confidentiality and handle sensitive information. 

Application Process: 
Interested candidates should submit a cover letter and resume to:
Mendham Borough Police Department
3 Cold Hill Rd S. Mendham NJ 07945
Email to mcnichol@mendhamnj.org

Applications will be accepted until the position is filled.

The full job posting can be found here: Police Records Clerk/ Administrative Assistant Job Posting

The Borough of Mendham is an Equal Opportunity Employer.